Post a journal entry

In the Advanced view, choose Post entry on the Overview, or open the Journal page. The Post journal entry dialog opens.

1. Note and date

   Write a Note that explains the entry and set the Transaction date. The date decides which period the entry falls in.

2. Add lines

   For each line, pick an account and enter a debit or a credit — not both. Choose Add line for the next one.

3. Another currency (optional)

   A line can use a currency other than the base currency. Enter that line’s rate; the base-currency equivalent shows next to it.

4. Departments and projects (optional)

   Tag the line with a department and project. If the space requires it, revenue and expense lines must have a department.

5. Check the balance

   The status under the form shows Balanced or Out of balance. Total debits must equal total credits in the base currency before the entry can post.

One entry with three lines: gross salary expense, income tax withheld (PPh 21) as a liability, and the net pay sent from the bank.

Paying a USD 1,000 supplier bill at a rate of 16,000. The payable line is recorded in USD with its rate; the ledger balances in Rupiah.

A line can carry Items (optional): a description, quantity and unit price. If the items don’t add up to the line amount, the form flags it before the entry posts.

Open an existing entry and choose Post similar. Its lines are copied and dated today — review before posting. For truly routine entries, use a recurring entry instead.

A posted entry updates account balances and reports right away. When approvals are on, it waits for another member with Maintain access or higher to approve it.

A posted entry can’t be edited. To fix one, read Correct an entry.