Record a transaction

On the Overview in the Simple view, choose Quick add. The Record a transaction dialog opens. You don’t need to think about debits and credits — the double entry is written for you.

1. Choose the kind

   Expense, Income or Transfer.

2. Enter the amount

   If the Currency differs from the space’s base currency, enter or check the Rate. The base-currency equivalent shows underneath.

3. Pick the accounts

   • Expense: Paid from and Expense category.
   • Income: Received into and Income source.
   • Transfer: From and To.

4. Date and note

   Check the Date, and add a Note if useful.

5. Save

   The button follows the kind, for example Record expense.

Add receipts or purchase invoices as attachments: PDF, JPEG, PNG, HEIC or WebP, up to 10 MB each. For more fields, choose Open full form.

If approvals are on in the space and the amount reaches the threshold, the transaction isn’t recorded straight away. You see Sent for approval, and it’s recorded once another member with Maintain access or higher approves it on the Approvals page.

Admins turn approvals on and set the threshold in Space settings›Approvals. An empty threshold means every write needs approval.

Set up rent, salaries and subscriptions once on the Recurring page. Choose How it’s recorded:

• Automatic — recorded by itself on its date (sent for approval first when approvals are on).
• Reminder — waits on its date until someone confirms or skips it. Suits bills whose amount varies; the amount can change for that one time only.

Set the Schedule, when it Starts on and when it Ends. Shorter months use their last day. Changes to a template apply only to dates not created yet.

A recorded transaction isn’t edited; it’s corrected. Read Correct an entry.